Board Meeting Highlights June 2014

June, 2014

The following notes highlight discussion and action from the June 7-8, 2014, CAMFT Board of Directors meeting in San Diego.

(Note: On Friday evening, June 6, the CAMFT Board met informally with leaders from the San Diego North Chapter and San Diego Chapter. These “Board-to-Board” gatherings are intended to allow for interaction between state and local leaders when the CAMFT Board is meeting in a chapter’s area. The Board also presented State Senator Wyland with the “2013 Legislator of the Year” Award at that reception.)


Board Orientation

Outside Counsel presented a Board orientation that reviewed the best practices and legal standards and liabilities of nonprofit trade association Board members.

An association expert in Robert’s Rules presented an overview of parliamentary authority and “Small Board Procedures” to assist the Board in governing strategically.


Policies and Procedures

The Board reviewed and signed Conflict of Interest and Anti-Trust Compliance Policies. Such actions occur at the start of each new Board year.

The Board reviewed the existing CAMFT statement on Sexual Orientation Change Efforts (SOCE). The Board directed staff to develop additional language for the statement that includes the California legislature’s intent in passing SB 1772 and reflects CAMFT’s support for the intent and spirit of that bill. The Board will review the proposed language at the September Board meeting.

The Nominating and Election Procedures that were approved in June, 2013 and amended in December, 2013, were rescinded. The bylaws that were re-instated in December, 2013, include nominating and election procedures that will control future elections.

The Board adopted an “Election-Day Ballot Counting Policy” to codify procedures for collecting ballots, verifying membership of the voter, and counting the ballots.

The Board adopted a “Policy on Advertising” that includes language that CAMFT will sell advertising space to any advertiser when the content of the advertising does not interfere or directly conflict with the mission, policies, statements, objectives or interests of CAMFT.

The Board modified the December, 2013 “Policy on Chapters” to include the long-standing requirements for the formation of a chapter. The intent is to bring all of CAMFT chapter-related policies into one document.

The Board discussed the bylaw provision that makes a member ineligible for election if his/her election would result in the Board consisting of more than two persons who are licensed as a marriage and family therapist and who also hold any other license(s) which permits the practice of health care, whether mental or physical. The Board clarified the meaning of “licensed” as inactive, retired, delinquent or active. Those Board members who could be considered dually-licensed recused themselves from that vote. The Board agreed that the bylaw language of “health care, whether mental or physical” pertains to anyone with a license in a field that covers mental health or physical health. Therefore, the bylaws will be interpreted to preclude anyone with an active, inactive, retired or delinquent license that permits mental or physical health care from serving on the Board if two members are already serving on the Board who are licensed as MFTs and hold any other license which permits the practice of mental or physical health. (Note: There are two members of the 2014-2015 Board who are dually licensed, as defined, and who will be continuing their Board term in 2015-2016. Thus, no CAMFT member who is dually licensed, as defined, shall be eligible to run for the Board in 2015-2016.) The Board agreed to begin the conversation with the membership to discuss the purpose and rationale of the current bylaw provision that makes other dually-licensed members ineligible for election if two dually-licensed members are already serving. (Note: The restriction does not apply if a Board member, during his/her term, becomes licensed in another discipline that allows the practice of mental or physical health.)

After reviewing best practices of other organizations and discussing concerns about liability, the Board declined to pursue further research on webcasting Board meetings. However, the Board did agree that a public version of the Board meeting materials (which would not include confidential or other sensitive information) should be posted in the members-only section for members to access prior to the Board meeting.


Committee Reports and Nominations

The Purview Committee held its inaugural meeting and reviewed the Purview Policy and the need for member input on issues presented to the Committee. The Committee also determined that a more thorough submission process should be implemented to assist them with applying the policy. Members will soon receive a survey for input on whether CAMFT should be working on/devoting resources to the issue of “single payer health care.”

The Crisis Response Education and Resource Committee is focusing on establishing a robust Crisis Response section of the CAMFT website by September, which is National Preparedness Month.

The PAC Committee will be sending out a fundraising letter this summer that will focus on the history and success of the CAMFT PACs.

The Ethics Committee reviewed complaints and monitored probations. All records and minutes of the Ethics Committee are confidential.

The Elections Committee provided input into the “Election Day Ballot Counting Policy” and recommended that the Bylaws Committee consider changes to the bylaws to allow for electronic voting.

The Continuing Education Provider Approval Program Task Force assisted staff with creating an initial provider approval application, renewal applications, and program supporting documents. The BBS just announced a delay in the regulations that would allow them to delegate the authority to approve CE providers to “approval agencies.” Thus, the BBS will likely not have jurisdiction to review the CAMFT application to become an approval agency until the November BBS Board meeting.

The Board discussed a proposal for a Public Outreach Committee to help create the public messaging to promote the benefits of mental health therapy, to promote LMFTs, and to brainstorm about new advertising vehicles and strategies. The Board created a Board Task Force to develop a mission and composition suggestions for this new Committee.

The 2014-2015 Committee appointments were approved. It was noted that there was an overwhelming interest by members to volunteer, resulting in many more applications than vacancies to fill. The President considered backgrounds, skill sets, experience with CAMFT, and the fit with other Committee members when selecting appointments. Members are encouraged to apply or re-apply for 2015-2016 Committee positions.


Proposed Partnerships

A guaranteed-health insurance option through RL Wells & Associates continues to be available for CAMFT members in the Sacramento, Solano, Marin, Napa, and Sonoma counties and the next open enrollment is in November. CAMFT continues to seek guaranteed-health insurance options in other parts of the state so all members can participate.

The Board considered an affinity proposal from AmeriDoc, a provider of on-demand health care access services (i.e. tele-medicine). The Board took no action on pursuing the partnership, but suggested that the vendor advertise in The Therapist.


Member/Chapter Issues

The draft Chapter Affiliation Agreements were distributed to Chapter Presidents, Presidents-Elect, and Vice Presidents for comment through August 25, 2014. Staff will also post this information on the Chapter Leadership Listserv and contact each Chapter President to confirm receipt of the material and invite comment. The Board will review all suggestions at the September Board meeting.


Proposed Project

The Board reviewed a proposed member project that requested CAMFT encourage the BBS to utilize information provided by Track Your Hours (a private, fee-based software that applies the relevant state requirements to trainee/intern hours and populates weekly logs and Experience Verification Forms) as a supplement to the BBS verification process in order to expedite the exam evaluation process. The Board reviewed the viability of such a recommendation being implemented by the state, along with the current BBS activity and efforts (both short and long-term) to reduce backlogs in the exam evaluation process. The Board took no action on the proposal. The BBS has indicated the backlog should be returned to the normal 60-90 day processing time by the end of 2014.


Member Forum

Dr. Faye Snyder, LMFT, discussed her concern about the BBS backlog in exam evaluations and offered suggestions to alleviate that backlog. Dr. Snyder also noted that she applied for multiple committees and was unhappy that she was not selected to serve. Daren Lawes, LMFT, commented that very few people who applied for Committees were selected. Maureen Sklar, LMFT, added that she applied for several Committees and was not offered her first Committee of choice.


Operations

As of May 13, 2014, nearly 4,300 student-members had taken advantage of CAMFT’s new student-member benefit of complimentary professional liability insurance through CPH and Associates.

Four “CAMFT Connects” meetings have been scheduled for 2014 and are being promoted on the CAMFT website and via emails and publications.

CAMFT is interviewing candidates to fill two staff vacancies: Outreach Coordinator and Staff Attorney.

The prelicensed quarterly newsletter will resume this summer and staff will be researching options for an online “CAMFT Connects” with prelicensed members for 2015.


Programs/Outreach

CAMFT members were featured on two live, in-studio television interviews (San Diego and Sacramento). When LMFTs are featured on television segments, CounselingCalifornia.com experiences a surge in visits.

A re-design of the CounselingCalifornia.com and CAMFT.org websites are in progress.

CAMFT’s 50th Annual Conference attracted 644 attendees and included new features such as an “onsite guide,” an Exhibit Hall passport game with prizes, a complimentary lunch (thanks to the sponsors), and fun, free extracurricular activities. A 50th Anniversary party was held at the Annual Conference. The 2015 Annual Conference agenda has been set by the Annual Conference and Continuing Education Committee.

Advanced DSM-5 workshops will be held in Northern and Southern California and live CAMFT Legal and Ethical workshops are being offered in areas where CAMFT chapters are not utilizing CAMFT’s complimentary workshop offer.

The 2014 Fall Symposium will be held November 8-9 in Berkeley.

On-demand Continuing Education videos will be offered by CAMFT shortly. CAMFT will have law and ethics and DSM-5 seminars in the initial launch of this online library.


Chapter Relations

The re-instated bylaws shift the structure of the Chapter Boards back to a specific composition. Chapters should take note that their Board shall be comprised of no more than 35% of associate members or prelicensed members and such members shall not serve as President, Past President, or President-Elect. Chapters must request approval by the CAMFT Board if their Board deviates from the CAMFT bylaws.


Finance

The reserve fund balance as of May 31, 2014 was $6.1 million.


Legislation/Advocacy

The Board heard updates about the BBS and state/federal legislation.

CAMFT-sponsored AB 1775 (Melendez) would include knowingly “downloading, streaming or accessing child pornography through any electronic or digital media…” as a mandatory report in addition to duplicating and printing. This bill has received no opposition to date and is supported by the Board of Behavioral Sciences, California State Sheriff’s Association, and the California District Attorney Association.

CAMFT-sponsored SB 578 (Wyland) was a gut and amend of SB 1148 (Yee). This bill would require LMFTs to keep their records for a minimum of 7 years. The BBS supports the need for legislation to clarify the vagueness of this legal issue. Licensed Professional Clinical Counselors, Licensed Educational Psychologists and Clinical Social Workers have asked to be amended into this legislation as well.

CAMFT-sponsored SB 1012 (Wyland) would allow interns to obtain 6 hours of supervision per week. CAMFT believes the law should be amended to increase the limitation on supervision because many of our members work in multiple settings and require more than the current cap of five hours of supervision in a week in order to meet the direct supervision ratios. The BBS is in support of this bill.


Next Board Meeting

The next Board meeting will be held September 20-21 in Berkeley. For more details, please visit the Board of Directors section of the CAMFT website

 

Archive Board Meeting Highlights