FAQs for Chapters

General

I’d like to start a chapter in my area- what’s the process?
Great! California is a large state with many MFTs, and we welcome additional chapters to better serve more members at the local level! Please read the chapter formation policy and contact the Outreach Coordinator to begin the process.

What do current chapters need to provide CAMFT with annually?
We require the following items (per the chapter agreement): an updated list of chapter officers; a list of current chapter members; a balance sheet showing the current assets & liabilities of the chapter; proof of Commercial General Liability insurance and Directors & Officers Liability Insurance with CAMFT as additional insured. Please email these items to the Outreach Coordinator.

Can our chapter support a social justice issue?
As chapters are independent, they can support causes of their choosing provided it does not conflict with the CAMFT bylaws or the Corporations Code. If you are unsure if it would conflict with either of these, please ask the Outreach Coordinator.

Someone has an ethics complaint about a chapter member- what can we do?
Chapters cannot adjudicate ethical concerns; only the CAMFT Ethics Committee can do this. If appropriate, the chapter board can speak to the member about their behavior/actions. Otherwise, a complaint can be submitted to the CAMFT Ethics Committee for review.

I’d like to get opinions from other chapter leaders- how do I do that? The Chapter Leadership CAMFT Community is a great tool for this! Email your question to ChapterLeadershipGroup@community.camft.org and it will go out to the listserv. If that is not working, please contact the Outreach Coordinator.

How can our chapter receive a list of all CAMFT members in our designated area?
Please complete the request form and submit to rputerbaugh@camft.org. Chapters can request up to 4 mailing lists per year to use for promoting chapter events and recruiting new chapter members!

Board/ Bylaws

We have added a Board member mid-year. Do I need to notify anyone?
Yes! Please let the Outreach Coordinator know so that we can update the Chapter Leadership listserv and our website/records.

How many pre-licensees can we have on our chapter board?
CAMFT’s bylaws state that a chapter’s board may be comprised of no more than 35% pre-licensed or associate members. Such members cannot serve as President of the chapter. If you would like to request a variance for one of these rules, please contact the Outreach Coordinator.

Can our chapter cover costs for a board member to attend an event?
If the event is related to the board member’s chapter duties, yes! The board member can be reimbursed for their expenses to attend such an event.

Can our chapter board meet via electronic means?
Yes! Board meetings can take place over the phone or videoconference, in addition to in-person meetings. Board meetings cannot take place over email, but email can be used for unanimous written consent for decisions.

Can we change when our elections are held?
If your chapter bylaws specify when elections are held, you would need to amend the bylaws to change the election date.

How do we amend our bylaws?
Your chapter bylaws should specify how voting must be done (mail or electronic). Please either send the Outreach Coordinator the proposed amendments before they are voted on so that we can ensure compliance with CAMFT bylaws, or have them reviewed by an independent attorney.

Finance

Help! Online scammers are targeting our chapter and posing as a board member over email to request money!
If any board member receives an out-of-the-ordinary request for money by email, please call the “sender” of the email to verify. Scammers often pose as chapter presidents and email the treasurer to request money be wired or sent via check. They often use a generic email address, one similar to the actual email address, or even mask their email to make it appear that it came from the president’s email address. Please do not hesitate to confirm with another method of communication if the request for payment is not expected or the language seems “off.” It is a best practice to establish approval and authorization procedures for writing checks.

Can we have sponsors for our events?
Yes! If you would like an example of the disclaimer that CAMFT uses regarding sponsors, please email the Outreach Coordinator.

When do we have to file with the IRS each year?
If you qualify to submit the e-Postcard/990N (annual gross receipts are normally $50,000 or less), it is due the 15th day of the 5th month after your tax year ends. If your tax year ends on December 31, the e-Postcard is due May 15 of the next year. If you do not file this for three years in a row, you will lose your tax-exempt status!

Events / Continuing Education

Our chapter has changed our contact for the Continuing Education Provider Approval program. Who do I contact?
Please email cepa@camft.org.

We’re not sure if an event we plan to hold will qualify for Continuing Education credit. Who should I ask?
You can always email cepa@camft.org to get advice on whether a particular event is eligible for CE credit. For more details on the CEPA program, please click here .

We’d like to have someone from CAMFT come to a chapter event. How do we arrange this?
Visits from the Outreach Coordinator can be arranged directly with him/her. To arrange a visit/presentation from CAMFT’s Executive Director, Deputy Executive Director, or staff attorney for a Law & Ethics workshop, please complete and return the chapter presentation request form . Each chapter receives one Law & Ethics workshop, one State of the Profession presentation, and one Road to Licensure presentation each year at no cost to the chapter.

Can CAMFT provide a presentation for pre-licensees?
Yes! Our staff attorneys can give a presentation titled “Road to Licensure” that provides valuable information on the MFT licensure process. Each chapter can have a staff attorney present this annually at no cost to the chapter.

Our chapter is hosting a job fair or similar event where we would like a representative from state CAMFT- is that possible?
Most likely! Please contact the Outreach Coordinator to work out details. CAMFT has enjoyed hosting a table at chapter job fairs to support pre-licensees around the state.

Our chapter is exhibiting at a community event and we would like a representative from state CAMFT- is that possible?
Most likely! Please contact the Outreach Coordinator to work out details. Partnering together for these types of events is a great way to reach out to the local community!

We would like to hand out CAMFT promotional items (“swag”) at an event- can you send us some?
We may be able to provide materials for recruitment at universities, but unfortunately not for other chapter events. We encourage you to get chapter “swag” for marketing! Companies such as Crestline Custom Promotional Products, 4imprint, and Vistaprint have many options for customizable giveaway items.